Event Planning

Prior to leaving for event

• Car pre-event inspection

• Review packing checklist

• Confirm directions to track

• Confirm track hours

• Confirm camping availability

• Review track maps and videos

Prior to Track Arrival

• Purchase Ice for cool suit

• Fuel for race car

• Fill motor home water tank

• Purchase food and supplies for event

Track arrival

• Find location with electricity

• Setup Motorhome (level, slides, awning)

• Setup EZ-UPs

• Unload car

• Clean & inspect car

• Charge batteries (Radios, Timing, Video Camera, Digital camera)

• Fill out log book

• Registration

• Tech Inspection

• Post schedule

• Record car odometer  _____________

Start of track day

• Drivers meeting (time ________)

• Mark pit location

• Setup timing beacon

• Purchase additional fuel

1 hour before grid / practice

• Change tires

• Tire pressures

• Torque wheels

• Fill water bottle

• Clean car

• Fuel car

• Setup video camera (new tape)

• Confirm grid position

• Move equipment to pit location

• Review Pre-Grid Checklist

30 mins before grid

• Eat snack

• Drink lots of water

• Fill cool suit cooler

• Setup in-car radio

• Driving suit, underwear, socks, and shoes

• Cross crawls, etc

10 mins before grid

• Move car to grid

• Perform Grid Checklist

During Race

Race pace lap and start (Pit Crew)

• Test Radio during pace lap

• Radio pace car in

• Radio green flag (open channel)

• Start race timer

During race (Pit Crew)

• Radio track events (yellow flags, pace car on/off, restart flag)

• Prepare for pit stop (fire suit on, timer ready, pin pulled on extinguisher)

• Execute pit stop:

  • Signal pit location to driver

  • Start timer - When wheels stop

  • Fuel (with fireman) - No other work to car

  • Snacks / Drink for driver

  • Tire pressure adjustments

  • Car inspection and adjustments

  • Wash Windshield

  • Replace Video tape / Check Camera position

  • 5 minute countdown

• Radio lap times

• Radio laps/time remaining & position

• Be ready for extra mechanical pit stop

Post session

• Tire pressures

• Tire temperatures

• Inspect car

• Collect times/Position

• Charge radios

• Charge video camera

• Report any track incidents

• Mark tire heat cycles

• Clean car
   

End of track day

• Wash car

• Inspect car

• Record car odometer  _____________

• Shut-off car power

• Cover car

• Charge radios, cameras

• Store Track beacon

• Update log

• Review schedule for next day

• Review track video

End of event

• Clean car & wheels

• Organize and clean trailer

• Clean Motor home interior

• Load and strap down car (in neutral)

• Disconnect car power

• Pack EZ-Ups

• Pack tools, chairs, table

• Disconnect water and electric

• Inspect car, trailer, and motor home for travel